Agenda and minutes

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Items
No. Item

85.

Fire Evacuation Procedure

The Chairman will advise the meeting of the evacuation procedures to follow in the event of an emergency. This is particularly important for visitors and members of the public who will be unfamiliar with the building and procedures.

 

The Chairman will inform the meeting whether there is a planned evacuation drill due to take place, what the alarm sounds like (i.e. ringing bells), where the closest emergency exit route is, and where the second closest emergency exit route is, in the event that the closest exit or route is blocked.

 

The Chairman will inform the meeting that:

 

(a) in the event of the alarm sounding, everybody must leave the building via the nearest safe available exit and gather at the Assembly points at the far side of the Car Park. Nobody must leave the assembly point until everybody can be accounted for and nobody must return to the building until the Chairman has informed them that it is safe to do so; and

 

(b) the lifts must not be used in the event of an evacuation.

 

Any officers present at the meeting will aid with the evacuation.

 

It is important that the Chairman is informed of any person attending who is disabled or unable to use the stairs, so that suitable arrangements may be made in the event of an emergency.

 

Minutes:

The Chairman ensured that those present were aware of the Fire Evacuation Procedure.

86.

Notification of Chairman and Outline of Procedure

Minutes:

The Chairman opened the meeting by introducing the Sub-Committee and asked Officers to introduce themselves.

 

87.

Declarations of Interest

Councillors should not act or take decisions in order to gain financial or other material benefits for  themselves or their spouse, civil partner or person with whom they are living with as a spouse or civil partner.  They must declare and resolve any interests and relationships.

 

The Chairman will ask Members if they have any interests to declare in respect of items on this agenda, under the following headings:

 

(a)          Disclosable Pecuniary Interests (DPI) under the Localism Act 2011.  The nature as well as the existence of any such interest must be declared.  After declaring a DPI, the Member must leave the meeting and not take part in the discussion or vote.  This applies even if there is provision for public speaking.

 

(b)          Disclosable Non Pecuniary (DNPI) under the Code of Conduct adopted by the Council in May 2012.  The nature as well as the existence of any such interest must be declared.  After declaring a DNPI interest, the Member may stay, speak and vote on the matter.

 

(c)          Where it is possible that a fair-minded and informed observer, having considered the facts would conclude that there was a real possibility that the Member might be predetermined or biased the Member should declare their predetermination or bias and then leave the room while that item is considered.

 

Advice to Members:  If any Councillor has any doubt about the existence or nature of any DPI or DNPI which he/she may have in any item on this agenda, he/she should seek advice from the Monitoring Officer, the Head of Legal or from other Solicitors in Legal Services as early as possible, and in advance of the Meeting.

 

Minutes:

No interests were declared.

88.

New Premises Licence under the Licensing Act 2003 pdf icon PDF 309 KB

To consider an application for a new Premises Licence for Iwade Barn, All Saints Close, Iwade, Sittingbourne, Kent, ME9 8FP.

Additional documents:

Minutes:

The Licensing Officer introduced the application for a new Premises Licence for Iwade Barn, All Saints Close, Iwade.   The application was for the provision of plays, films, indoor sporting events, live music, recorded music, performance of dance and supply of alcohol.  The proposed hours of operation were Monday to Sunday, 10:00 to 23:00, and public holidays, 10:00 to 01:00.  The opening hours were Monday to Sunday, 08:00 to 00:00 and public holidays, 10:00 to 02:00.

 

The Licensing Officer reported that nine valid representations had been received.  The applicant had sent a letter to those who had submitted the representations, as attached to Appendix D in the report.  One of the nine had subsequently withdrawn their objection, subject to the withdrawal of the public holiday opening hours, except for New Year’s Eve.  The Licensing Officer reminded the Sub-Committee that under the Live Music Act 2012 and Deregulation Act 2015, the proposed hours for live and recorded music did not require licensing.  As it was currently, alcohol licensed premises were entitled to have music (recorded or live unamplified music) between 8pm and 11pm without the need for a licence provided the audience was less than 500 people.  He also stated that licensing regulations were different from planning regulations, and that the application had been advertised in the usual way.

 

Mr Hunt, the applicant, provided an overview of the background of the Iwade Barn.  He explained that it had been set-up as a venue for community use, as part of the planning permission for All Saints Close, Iwade.  The Parish Council had carried out a survey, and this had shown that there was a need for additional community space, and a charity was set-up to oversee the Barn.  Mr Hunt explained that a constitution had been drawn-up which stipulated that all members of the Barn had to be residents of Iwade, and that this allowed more control over the use of the Barn, and this had been a successful approach.  Mr Hunt explained that there had been a number of open days, and feedback from residents had included a request that the Barn had a licence for alcohol  He gave an overview of the current use which included use by the church, teas being served and local fruit being made into wine.  Mr Hunt explained that the proposed new use would be for occasional use. The Barn was free to use for community groups, and this application would provide a potential for an income to be made from the Barn.  Mr Hunt explained that one of the volunteer Trust members would be on site, at an event where alcohol was served.  Kent Fire and Rescue Service had advised that no more than 60 people would be allowed at the venue, and Mr Hunt stated that this figure would usually be between 20 to 25 people.  He further explained the need for a venue like the Barn and stated that it provided a different type of venue from the Village Hall,  ...  view the full minutes text for item 88.

Appendix I pdf icon PDF 141 KB