Venue: The Appleyard, Avenue of Remembrance, SIttingbourne, Kent ME10 4DE

Contact: Democratic Services, 01795 417330 


No. Item

Information about this meeting

*Members of the press and public can listen to this meeting live. Details of how to join the meeting will be added to the website by 16 May 2023.


Recording and Privacy Notice


Swale Borough Council is committed to protecting the security of your personal information. As data controller we process data in accordance with the Data Protection Act 2018 and the UK General Data Protection Regulation.


This meeting may be recorded. The recording will be retained in accordance with the Council’s data retention policy and may be published on the Council’s website. By entering the room and by speaking at a meeting, whether in person or online, you are consenting to being recorded and to the recording being published.


When joining a meeting online, your username will be visible to others in attendance. In joining the meeting you are consenting to us processing your username. You may use a pseudonym as your username but the use of an inappropriate name may lead to removal from the meeting.


If you have any questions about how we look after your personal information or your rights under the legislation, please email



Emergency Evacuation Procedure

Visitors and members of the public who are unfamiliar with the building and procedures are advised that:


(a)    No fire drill is planned during the meeting.  If the alarm sounds please leave the building quickly without collecting any of your possessions, using the doors signed as fire escapes, and assemble outside where directed.


(b)     Await instructions before re-entering the building.


(c)     Anyone who requires assistance in evacuating the building should make officers aware of any special needs so that suitable arrangements may be made in the event of an emergency.


Apologies for Absence


Declarations of Interest

Councillors should not act or take decisions in order to gain financial or other material benefits for themselves, their families or friends.


The Chair will ask Members if they have any disclosable pecuniary interests (DPIs) or disclosable non-pecuniary interests (DNPIs) to declare in respect of items on the agenda. Members with a DPI in an item must leave the room for that item and may not participate in the debate or vote. 


Aside from disclosable interests, where a fair-minded and informed observer would think there was a real possibility that a Member might be biased or predetermined on an item, the Member should declare this and leave the room while that item is considered.


Members who are in any doubt about interests, bias or predetermination should contact the monitoring officer for advice prior to the meeting.




To approve the Minutes of the meeting held on 18 May 2022 (Minute Nos 1- 11) and the Minutes of the meeting held on 5 April 2023 (Minute Nos. 804 – 816) as correct records.




Presentation to Honorary Alderman and Honorary Alderwomen

In accordance with Section 249 of the Local Government Act 1972, as amended, a resolution must be passed by not less than a two-thirds majority of the Members voting. The Council are accordingly requested to pass the following resolution:


"That this Council in pursuance of Section 249 of the Local Government Act 1972, as amended, do confer upon Nicholas Hampshire, Ken Pugh, David Simmons, Roger Truelove and Ghlin Whelan the title of Honorary Alderman in recognition of the valuable service given to the Council by those Members as past Members of the Council"


The past Members will be called forward to be presented with their certificates.


Presentation to Past Members

The Mayor will present past Members who have served at least one term of office, with their certificates.


Appointment of Mayor

To confirm the appointment of Councillor Sarah Stephen as Mayor for the civic year 2023/24.


Forthcoming Mayoral Year

The new Mayor will outline the forthcoming Mayoral Year.


Vote of Thanks to Retiring Mayor

A vote of thanks will be given to the retiring Mayor, Councillor Simon Clark.


The retiring Mayor is invited to say a few words about their Mayoral Year.


Election of Deputy Mayor

To elect a Deputy Mayor for the civic year 2023/2024.


Pay Award 2023 pdf icon PDF 80 KB


Election of Leader


Establishment of Committees and their Terms of Reference pdf icon PDF 79 KB

To agree the Council’s Committees and their terms of reference.


Appendix II – Committee Membership added 15.05.2023.

Additional documents:


Allocation of Committee Seats and Committee Appointments 2023/24 pdf icon PDF 91 KB

Appendix I – Political Balance added 15.05.2023

Appendix II – Committee Membership added 15.05.2023.

Appendix III - added 15.05.2023.



Additional documents:


Borough Council Nominations to Outside Bodies and Trusts Administered by Swale Borough Council and Statutory Bodies pdf icon PDF 82 KB

To confirm Borough Council’s nominations to outside bodes and trusts administered by Swale Borough Council and statutory bodies.


Outside bodies nominations from Group Leaders added 17.05.2023


Additional documents:


Timetable of Meetings pdf icon PDF 78 KB

To agree the timetable of meetings for the municipal year 2023/24.

Additional documents: