Agenda and minutes
Venue: Swale House, East Street, Sittingbourne, Kent, ME10 3HT
Contact: Democratic Services, 01795 417330
Emergency Evacuation Procedure
The Chairman will advise the meeting of the evacuation procedures to follow in the event of an emergency. This is particularly important for visitors and members of the public who will be unfamiliar with the building and procedures.
The Chairman will inform the meeting whether there is a planned evacuation drill due to take place, what the alarm sounds like (i.e. ringing bells), where the closest emergency exit route is, and where the second closest emergency exit route is, in the event that the closest exit or route is blocked.
The Chairman will inform the meeting that:
(a) in the event of the alarm sounding, everybody must leave the building via the nearest safe available exit and gather at the Assembly points at the far side of the Car Park. Nobody must leave the assembly point until everybody can be accounted for and nobody must return to the building until the Chairman has informed them that it is safe to do so; and
(b) the lifts must not be used in the event of an evacuation.
Any officers present at the meeting will aid with the evacuation.
It is important that the Chairman is informed of any person attending who is disabled or unable to use the stairs, so that suitable arrangements may be made in the event of an emergency.
The Chairman outlined the emergency evacuation procedure.
To approve the Minutes of the Meeting held on 12 February 2020 (Minute Nos. 506 - 510) as a correct record.
The Minutes of the Meeting held on 12 February 2020 (Minute Nos. 506 – 510) were taken as read, approved and signed by the Chairman as a correct record.
Declarations of Interest
Councillors should not act or take decisions in order to gain financial or other material benefits for themselves or their spouse, civil partner or person with whom they are living with as a spouse or civil partner. They must declare and resolve any interests and relationships.
The Chairman will ask Members if they have any interests to declare in respect of items on this agenda, under the following headings:
(a) Disclosable Pecuniary Interests (DPI) under the Localism Act 2011. The nature as well as the existence of any such interest must be declared. After declaring a DPI, the Member must leave the meeting and not take part in the discussion or vote. This applies even if there is provision for public speaking.
(b) Disclosable Non Pecuniary (DNPI) under the Code of Conduct adopted by the Council in May 2012. The nature as well as the existence of any such interest must be declared. After declaring a DNPI interest, the Member may stay, speak and vote on the matter.
(c) Where it is possible that a fair-minded and informed observer, having considered the facts would conclude that there was a real possibility that the Member might be predetermined or biased the Member should declare their predetermination or bias and then leave the room while that item is considered.
Advice to Members: If any Councillor has any doubt about the existence or nature of any DPI or DNPI which he/she may have in any item on this agenda, he/she should seek advice from the Monitoring Officer, the Head of Legal or from other Solicitors in Legal Services as early as possible, and in advance of the Meeting.
No interests were declared.
Report published 16 March 2020.
The Committee considered the tabled report and Appendix I, circulated to Members earlier in the week, which set out the proposed changes to the Constitution in order to set up and administer area committees across the Borough.
The Chairman explained that there had been a lot of discussion, including listening to the views of the opposition, and some suggested amendments had been included. He explained that whilst Full Council still needed to agree the document, preparations by the Cabinet Member and officers needed to be made now rather than wait for the next Full Council meeting. The Chairman thanked everyone for attending the meeting, particularly officers, and he proposed the recommendation which was seconded by Councillor Denise Knights.
(1) That the wording at Appendix I be inserted in the Constitution and submitted to Council for recommendation.