Visitors and members of the public who are unfamiliar with the building and procedures are advised that:

(a)      The fire alarm is a continuous loud ringing. In the event that a fire drill is planned during the meeting, the Chair will advise of this.

(b)      Exit routes from the chamber are located on each side of the room, one directly to a fire escape, the other to the stairs opposite the lifts.

(c)      In the event of the alarm sounding, leave the building via the nearest safe exit and gather at the assembly point on the far side of the car park. Do not leave the assembly point or re-enter the building until advised to do so. Do not use the lifts.

(d)      Anyone unable to use the stairs should make themselves known during this agenda item.

The Chair outlined the emergency evacuation procedure.

Councillors should not act or take decisions in order to gain financial or other material benefits for themselves, their families or friends.

The Chair will ask Members if they have any disclosable pecuniary interests (DPIs) or disclosable non-pecuniary interests (DNPIs) to declare in respect of items on the agenda. Members with a DPI in an item must leave the room for that item and may not participate in the debate or vote. 

Aside from disclosable interests, where a fair-minded and informed observer would think there was a real possibility that a Member might be biased or predetermined on an item, the Member should declare this and leave the room while that item is considered.

Members who are in any doubt about interests, bias or predetermination should contact the monitoring officer for advice prior to the meeting.

Councillor Tony Winckless declared a Disclosable Non-Pecuniary Interest in respect of the Part 6 item and left the chamber whilst the item was considered.

Councillor Richard Palmer declared a Disclosable Non-Pecuniary Interest in respect of Item 3.1 21/504388/FULL Woodland Farm, High Oak Hill, Iwade Road, Newington as he had voiced his opinion on the application already, but said that he still had an open mind.  He explained that he would speak as Ward Member and then leave the meeting whilst the item was considered. 

This meeting will consider the following outstanding items from the Planning Committee meeting which was adjourned on Thursday 25 May 2022:

Part 2 – 2.2, 2.3, 2.4, 2.5

Part 3 – 3.1

Part 5 – 5.1, 5.2, 5.3, 5.4, 5.5, 5.6

The Senior Planning Officer introduced the application as set out in the report.

A visiting Member spoke against the application.

The Chair moved the officer recommendation to approve the application, and this was seconded by Councillor Tony Winckless.

In response to a question, the Senior Planning Officer indicated on the plans where the new position of the pathway to the front door was and she drew attention to conditions (2) and (4) as set out in the report.

Resolved: That application 22/505981/FULLbe approved subject to conditions (1) to (4) in the report.

The Area Planning Team Leader introduced the application as set out in the report.  He drew attention to the tabled paper which included an update on a further representation received, and some minor updates to conditions (1) and (5) and rewording of condition (6) in terms of the proposed landscaping details.  The Area Planning Team Leader added that the fencing to the front would be moved further back into the site and would be painted green.

A visiting Ward Member spoke against the application.

In response to points raised by the visiting Ward Member, the Conservation & Design Manager explained that he had had discussions with Planning Officers and the Applicant in terms of the design.  With the fencing being moved further into the site, plus landscaping to the front of it, he considered on balance that it was an acceptable design, and together with the rewording of condition (6) would result in a more appropriate, softer, greener appearance than what was seen currently.

The Chair moved the officer recommendation to approve the application, to include the updates on the tabled paper, and this was seconded by Councillor Mike Henderson.

Councillor Tony Winckless moved a motion for a site meeting, and this was seconded by Councillor Richard Palmer.

Some Members considered there was no benefit to a site meeting, taking into account, the site’s former use and the mitigation measures that were proposed.

On being put to the vote, the motion for a site meeting was agreed.

Resolved: That application 22/500007/FULLbe deferred to allow the Planning Working Group to meet on site.

To decide whether to pass the resolution set out below in respect of the following items:

That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 5 and 7.

5.      Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

7.     Information relation to any action in connection with the prevention, investigation or prosecution of crime.

Resolved:

(1)      That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraphs 5 and 7.

5.    Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

7.    Information in relation to any action in connection with the prevention, investigation or prosecution of crime.

To consider the attached report (Part 6).

The Three Hats Public House, High Street, Milton Regis

Resolved:

(1)      That an Enforcement Notice be issued pursuant to the provisions of Section 172 of the Town and Country Planning Act 1990, as amended, requiring structures be demolished and all materials arising from the demolition be removed from the site within three months of the Notice taking effect.

(2)      That the Head of Regeneration, Economic Development and Property and Interim Head of Planning Services and the Head of Legal Services prepare and serve the necessary paperwork, together with the precise wording therein.