Agenda and minutes

Venue: Council Chamber, Swale House, East Street, Sittingbourne, ME10 3HT. View directions

Contact: Democratic Services, 01795 417330 


No. Item


Emergency Evacuation Procedure

The Chairman will advise the meeting of the evacuation procedures to follow in the event of an emergency. This is particularly important for visitors and members of the public who will be unfamiliar with the building and procedures.


The Chairman will inform the meeting whether there is a planned evacuation drill due to take place, what the alarm sounds like (i.e. ringing bells), where the closest emergency exit route is, and where the second closest emergency exit route is, in the event that the closest exit or route is blocked.


The Chairman will inform the meeting that:


(a)   in the event of the alarm sounding, everybody must leave the building via the nearest safe available exit and gather at the Assembly points at the far side of the Car Park. Nobody must leave the assembly point until everybody can be accounted for and nobody must return to the building until the Chairman has informed them that it is safe to do so; and


(b)   the lifts must not be used in the event of an evacuation.


Any officers present at the meeting will aid with the evacuation.


It is important that the Chairman is informed of any person attending who is disabled or unable to use the stairs, so that suitable arrangements may be made in the event of an emergency.


The Chairman ensured that those present were aware of the emergency evacuation procedure.



To approve the Minutes of the Meeting held on 24 June 2021 (Minute Nos. 118 - 123) as a correct record.



The Minutes of the Meeting held on 24 June 2021 (Minute Nos. 118-123) were taken as read, approved and signed by the Chairman as a correct record.


Declarations of Interest

Councillors should not act or take decisions in order to gain financial or other material benefits for themselves or their spouse, civil partner or person with whom they are living with as a spouse or civil partner.  They must declare and resolve any interests and relationships.


The Chairman will ask Members if they have any interests to declare in respect of items on this agenda, under the following headings:


(a)          Disclosable Pecuniary Interests (DPI) under the Localism Act 2011.  The nature as well as the existence of any such interest must be declared.  After declaring a DPI, the Member must leave the meeting and not take part in the discussion or vote.  This applies even if there is provision for public speaking.


(b)          Disclosable Non Pecuniary Interests (DNPI) under the Code of Conduct adopted by the Council in May 2012.  The nature as well as the existence of any such interest must be declared.  After declaring a DNPI interest, the Member may stay, speak and vote on the matter.


(c)           Where it is possible that a fair-minded and informed observer, having considered the facts would conclude that there was a real possibility that the Member might be predetermined or biased the Member should declare their predetermination or bias and then leave the meeting while that item is considered.


Advice to Members:  If any Councillor has any doubt about the existence or nature of any DPI or DNPI which he/she may have in any item on this agenda, he/she should seek advice from the Monitoring Officer, the Head of Legal or from other Solicitors in Legal Services as early as possible, and in advance of the Meeting.



Councillor Hannah Perkin declared a Disclosable Interest in respect of item 2.6, 21/502153/FULL, 24 Provender Walk, Belvedere Road, Faversham, Kent, ME13 7NF. Councillor Perkin left the Chamber and did not speak or vote on the item.


Councillor Richard Palmer declared that he was predetermined in respect of Item 3.2, 21/502302/FULL, Former Stables Building Old House Farm, Old House Lane, Hartlip, Sittingbourne, Kent, ME9 7SP. Councillor Palmer spoke on the item as a Ward Member but, left the Chamber during the debate and did not vote on the item. 


Schedule of Decisions pdf icon PDF 55 KB

To consider the attached report (Parts 1, 2, 3 and 5).


The Council operates a scheme of public speaking at meetings of the Planning Committee.  All applications on which the public has registered to speak will be taken first.  Requests to speak at the meeting must be registered with Democratic Services ( or call 01795 417328) by noon on Wednesday 21 July 2021.


Tabled Update for item 2.3 added 20 July 2021.

Additional documents:




1.1 Section 106 Year End Review 2020 - 2021


The Section 106 Monitoring Officer introduced the report which set-out the Section 106 Year End financial figures for 2020 – 2021.


Members were invited to ask questions.


A Member asked why, on page 17, Section 106 contributions had gone to a school that was located some distance, from the development. The officer did not have the answer but said that he would report back to the Member directly.


Referring to page 12, a Member said that the HSBC site large contribution was welcomed but he was disappointed that the play equipment was installed on Belgrave Road, Halfway, Sheerness and hoped that it would be installed closer to the development.


A Member was pleased to see the contributions on page 16 and sought clarification on page 19 as to whether there was a possibility of other sports being played at the cricket pitch and pavilion. The Head of Planning services agreed to find out and update members on this point.


Post meeting note:


The Section 106 officer has since advised that, in accordance with the S.106 Agreement, the Owners need to demonstrate that reasonable action has been taken to gain a leasehold interest in the Cricket Pitch land with a suitable association to use the cricket pitch land for its intended use. 


If the marketing exercise does not prove successful with suitable associations, the restriction can be relinquished and the Owners may then, with the Council's prior written agreement, put the Cricket Pitch Land to another use, which could include other sports.


Resolved: That the Section 106 Year End Review 2020/2021 be noted.




Applications for which PERMISSION is recommended.


2.1       REFERENCE NO 21/502251/FULL


Erection of a first floor rear extension, single storey side link extension to existing garage, and a detached garage. Conversation of existing garage to habitable space, including insertion of flat roof side dormer.

ADDRESS Sycamore Lodge Newhouse Lane Sheldwich Faversham Kent ME13 9QR

WARDS: Boughton and Courtenay




AGENT Edington Architectural


The Area Planning Officer introduced the application and explained to Members that this was in a rural location but outside the Area of Outstanding Natural Beauty (AONB) and it was not a listed building. The officer informed Members that the application was a two-storey rear extension, plus an extension from the house to the existing garage linking the two buildings. He informed the Committee that the front of the house was un-changed and the link to the garage was to be fully glazed. The officer explained to Members that due to the garage being an existing building, this extension was within the 60% policy allowance.


A registered speaker, Parish Councillor Bill Harbour, representing Sheldwich Parish Council, was unable to attend the meeting. His statement in objection to the application was read-out by the Democratic Services Officer.


The Chairman moved the officer recommendation to approve the application and this was seconded by the Vice-Chairman.


A Ward Member  ...  view the full minutes text for item 175.


Adjournment of Meeting


The meeting was adjourned from 8.34 pm to 8.42 pm.