Agenda and minutes

Venue: Council Chamber, Swale House, East Street, Sittingbourne, ME10 3HT. View directions

Contact: Democratic Services, 01795 417330 

Items
No. Item

Audio Recording

349.

Emergency Evacuation Procedure

The Chairman will advise the meeting of the evacuation procedures to follow in the event of an emergency. This is particularly important for visitors and members of the public who will be unfamiliar with the building and procedures.

 

The Chairman will inform the meeting whether there is a planned evacuation drill due to take place, what the alarm sounds like (i.e. ringing bells), where the closest emergency exit route is, and where the second closest emergency exit route is, in the event that the closest exit or route is blocked.

 

The Chairman will inform the meeting that:

 

(a) in the event of the alarm sounding, everybody must leave the building via the nearest safe available exit and gather at the Assembly points at the far side of the Car Park.  Nobody must leave the assembly point until everybody can be accounted for and nobody must return to the building until the Chairman has informed them that it is safe to do so; and

 

(b) the lifts must not be used in the event of an evacuation.

 

Any officers present at the meeting will aid with the evacuation.

 

It is important that the Chairman is informed of any person attending who is disabled or unable to use the stairs, so that suitable arrangements may be made in the event of an emergency.

 

Minutes:

The Chairman ensured that those present were aware of the emergency evacuation procedure.

350.

Minutes

To approve the Minutes of the Meetings held on 10 October 2019 (Minute Nos. 288 - 295) and the Reconvened Meeting held on 14 October 2019 (Minute Nos. 296 - 299) as correct records.

 

Minutes:

The Minutes of the Meeting held on 10 October 2019 (Minute Nos. 288 - 295) and the Minutes of the Reconvened Meeting held on 14 October 2019 (Minute Nos. 296 - 299) were taken as read, approved and signed by the Chairman as correct records.  

351.

Declarations of Interest

Councillors should not act or take decisions in order to gain financial or other material benefits for themselves or their spouse, civil partner or person with whom they are living with as a spouse or civil partner.  They must declare and resolve any interests and relationships.

 

The Chairman will ask Members if they have any interests to declare in respect of items on this agenda, under the following headings:

 

(a)          Disclosable Pecuniary Interests (DPI) under the Localism Act 2011.  The nature as well as the existence of any such interest must be declared.  After declaring a DPI, the Member must leave the meeting and not take part in the discussion or vote.  This applies even if there is provision for public speaking.

 

(b)          Disclosable Non Pecuniary (DNPI) under the Code of Conduct adopted by the Council in May 2012.  The nature as well as the existence of any such interest must be declared.  After declaring a DNPI interest, the Member may stay, speak and vote on the matter.

 

(c)          Where it is possible that a fair-minded and informed observer, having considered the facts would conclude that there was a real possibility that the Member might be predetermined or biased the Member should declare their predetermination or bias and then leave the room while that item is considered.

 

Advice to Members:  If any Councillor has any doubt about the existence or nature of any DPI or DNPI which he/she may have in any item on this agenda, he/she should seek advice from the Monitoring Officer, the Head of Legal or from other Solicitors in Legal Services as early as possible, and in advance of the Meeting.

 

Minutes:

Councillor Monique Bonney declared a disclosable non-pecuniary interest in respect of items 2.5 (19/501212/FULL) and 2.6 (19/502176/FULL), Land at Stones Farm, The Street, Bapchild.  Councillor Bonney spoke as Ward Member and then left the chamber.  Councillor Bonney also declared a disclosable non-pecuniary interest in respect of item 2.4 (19/504649/FULL), Spirit of Sittingbourne Regeneration Site, Site 4, Block A – Cinema, St Michael’s Road, Sittingbourne, in her role as Cabinet Member for Property and Economy and left the chamber for this item.

 

Councillor Paul Stephen declared a disclosable non-pecuniary interest in respect of item 2.2 (19/503258/FULL), 105 Bell Road, Sittingbourne as he knew the applicant.  Councillor Stephen left the chamber for this item.

352.

Deferred Items pdf icon PDF 46 KB

Additional documents:

Minutes:

Reports shown in previous Minutes as being deferred from that Meeting

 

Def Item 1     REFERENCE NO – 19/501570/FULL

APPLICATION PROPOSAL

Erection of rear extension (Retrospective) (Resubmission of 18/500629/FULL)

ADDRESS156 Scarborough Drive Private Street Minster-on-sea Sheerness Kent ME12 2LS

WARD Minster Cliffs

PARISH/TOWN COUNCILMinster-On-Sea

APPLICANT Mr K Davies

AGENT Ks Architectural Services

 

Jeanette Reay, an objector, withdrew from speaking.

 

Mr Davis, the Applicant, spoke in support of the application.

 

There were no questions.

 

The Chairman moved the officer recommendation to approve the application and this was seconded by Councillor Ben J Martin.

 

Members thanked the applicant and officers for working together to reach a satisfactory conclusion to the application.

 

Resolved:  That application 19/501570/FULL be approved subject to conditions (1) and (2) in the report.

 

353.

Schedule of Decisions pdf icon PDF 283 KB

To consider the attached report (Parts 2 and 5).

 

The Council operates a scheme of public speaking at meetings of the Planning Committee.  All applications on which the public has registered to speak will be taken first.  Requests to speak at the meeting must be registered with Democratic Services (democraticservices@swale.gov.uk or call 01795 417328) by noon on Wednesday 6 November 2019.

 

Tabled Papers added 7 November 2019.

Additional documents:

Minutes:

PART 2

 

Applications for which PERMISSION is recommended

 

2.1 REFERENCE NO -  19/504467/FULL

APPLICATION PROPOSAL

Conversion and extension of existing garage to garden room and single storey side extension to form new garage.

ADDRESS7 Turnstone Close Iwade Sittingbourne Kent ME9 8TU 

WARD Bobbing, Iwade And Lower Halstow

PARISH/TOWN COUNCILIwade

APPLICANT Mr David Hawkins

AGENT Jane Elizabeth Architects

 

Mrs Amanda Hurrell, an objector, spoke against the application.

 

The Chairman invited Members to ask questions.

 

A Member asked whether there would be loss of light to the neighbouring property as a result of this development?  The Senior Planner explained that the existing garage roof would be converted to a flat roof and the existing garage would be replicated within the driveway space.

 

A Member asked whether the proposed work would result in a terracing effect?  The Senior Planner advised that as a gap would remain at first floor level, there would be no terracing effect, and the house would look similar to the next door property.

 

A Member asked for clarification on the positioning of the electricity meters and that the edge of the property would be on the boundary line.  The Senior Planner confirmed that it was directly on the boundary, and potentially the meter box would be over the boundary line.  He added that right of entrance to the meters was a private legal matter, but that it could be possible to delete the electric meters from the plan, and the applicant could be asked to submit an amended drawing showing the removal of the boxes.  The Senior Planning Solicitor explained to Members that whether a planning permission could practically be built was not a planning matter, and if an agreement could not be obtained from the neighbour for access, then in practice the permission would not be able to be implemented, but that did not affect Members’ consideration of the planning issues.  

 

A Member sought clarification on the exact positioning of the new roof slope and whether it would obscure the neighbour’s upstairs side window?  The Senior Planner indicated the position of the window, which was roughly central on the wall, and was set adjacent to the back downward slope of the garage.

 

A Member asked whether there were similarities with the proposed extension, and other dwellings along the street?  The Senior Planner explained that both neighbouring properties had garages which projected forward and wrapped around the front elevation of those houses, and this development would be less prominent as it was not wrapping around at the front as well.

 

The Chairman moved the officer recommendation to approve the application and this was seconded by Councillor Ben J Martin.

 

A Ward Member spoke against the application.

 

There was no debate.

 

Resolved:  That application 19/504467/FULL be approved subject to conditions (1) and (2) in the report.

 

2.2 REFERENCE NO -  19/503258/FULL

APPLICATION PROPOSAL

Erection of a 3 bedroom detached dwelling following the demolition of existing shed and greenhouse

ADDRESS105 Bell Road Sittingbourne Kent ME10 4HG  

WARD  ...  view the full minutes text for item 353.

354.

Adjournment of Meeting

Minutes:

The Meeting was adjourned from 7.57pm to 8.03pm.

355.

Suspension of Standing Orders

Minutes:

At 10pm, 10.30pm, 11pm and 11.30pm Members agreed to the suspension of Standing Orders in order that the Committee could complete its business.