Agenda and minutes

Venue: Council Chamber, Swale House, East Street, Sittingbourne, ME10 3HT. View directions

Contact: Democratic Services, 01795 417330 

Items
No. Item

Audio Recordings

486.

Emergency Evacuation Procedure

The Chairman will advise the meeting of the evacuation procedures to follow in the event of an emergency. This is particularly important for visitors and members of the public who will be unfamiliar with the building and procedures.

 

The Chairman will inform the meeting whether there is a planned evacuation drill due to take place, what the alarm sounds like (i.e. ringing bells), where the closest emergency exit route is, and where the second closest emergency exit route is, in the event that the closest exit or route is blocked.

 

The Chairman will inform the meeting that:

 

(a) in the event of the alarm sounding, everybody must leave the building via the nearest safe available exit and gather at the Assembly points at the far side of the Car Park.  Nobody must leave the assembly point until everybody can be accounted for and nobody must return to the building until the Chairman has informed them that it is safe to do so; and

 

(b) the lifts must not be used in the event of an evacuation.

 

Any officers present at the meeting will aid with the evacuation.

 

It is important that the Chairman is informed of any person attending who is disabled or unable to use the stairs, so that suitable arrangements may be made in the event of an emergency.

 

Minutes:

The Vice-Chairman in-the-Chair ensured that those present were aware of the emergency evacuation procedure.

 

The Vice-Chairman in-the-Chair asked if anyone would need specific assistance to evacuate the building, and Councillor Prescott confirmed that he would.

487.

Minutes

To approve the Minutes of the Meeting held on 10 January 2019 (Minute Nos. 427 - 433), subject to recording that Councillor Peter Marchington was in attendance at the meeting, and the Extraordinary Meeting held on 30 January 2019 (Minute Nos. to follow) as correct records.

 

Minutes:

The Minutes of the Meeting held on 10 January 2019 (Minute Nos. 427 – 433) were taken as read, approved and signed by the Vice-Chairman in-the-Chair as a correct record, subject to recording that Councillor Peter Marchington was in attendance at the meeting.

 

The Meeting was adjourned from 7.03pm to 7.09pm to allow Members to read the following Minutes, if they had not already done so, as they had only just been published.

 

The Minutes of the Extraordinary Meeting held on 30 January 2019 (Minute Nos. 470 - 474) were taken as read, approved and signed by the Vice-Chairman in-the-Chair as a correct record subject to:

 

·         Recording that Councillor Peter Marchington and Councillor Bryan Mulhern had sent their apologies;

·         not including Councillor Mike Dendor in the recorded vote as he was absent;

·         correcting the incorrect spelling of ‘intensions’ on page 479, paragraph two;

·         the phrase ‘3-way signalling at Wises Lane was not a good option’ on page 480, paragraph three, being noted as being a factual statement; and

·         recording that Councillor Prescott required assistance if there was an emergency evacuation.

 

It was also noted that on page 476, paragraph four, that the seven wheelchair accessible dwellings were included in the 11 shortfall of affordable housing.

 

Councillor Mike Baldock requested that it be recorded that he did not agree the Minutes, as he had not read them in their entirety.

 

 

 

488.

Declarations of Interest

Councillors should not act or take decisions in order to gain financial or other material benefits for themselves or their spouse, civil partner or person with whom they are living with as a spouse or civil partner.  They must declare and resolve any interests and relationships.

 

The Chairman will ask Members if they have any interests to declare in respect of items on this agenda, under the following headings:

 

(a)          Disclosable Pecuniary Interests (DPI) under the Localism Act 2011.  The nature as well as the existence of any such interest must be declared.  After declaring a DPI, the Member must leave the meeting and not take part in the discussion or vote.  This applies even if there is provision for public speaking.

 

(b)          Disclosable Non Pecuniary (DNPI) under the Code of Conduct adopted by the Council in May 2012.  The nature as well as the existence of any such interest must be declared.  After declaring a DNPI interest, the Member may stay, speak and vote on the matter.

 

(c)          Where it is possible that a fair-minded and informed observer, having considered the facts would conclude that there was a real possibility that the Member might be predetermined or biased the Member should declare their predetermination or bias and then leave the room while that item is considered.

 

Advice to Members:  If any Councillor has any doubt about the existence or nature of any DPI or DNPI which he/she may have in any item on this agenda, he/she should seek advice from the Monitoring Officer, the Head of Legal or from other Solicitors in Legal Services as early as possible, and in advance of the Meeting.

 

Minutes:

Councillor Richard Darby declared a Non-Pecuniary Interest in respect of item 2.6, 18/503267/FULL, 3 High Street, Queenborough.  Councillor Darby left the Chamber whilst this item was considered and as such did not speak or vote on the item.

489.

Schedule of Decisions pdf icon PDF 46 KB

To consider the attached report (Parts 2 and 5).

 

The Council operates a scheme of public speaking at meetings of the Planning Committee.  All applications on which the public has registered to speak will be taken first.  Requests to speak at the meeting must be registered with Democratic Services (democraticservices@swale.gov.uk or call 01795 417328) by noon on Wednesday 6 February 2019.

 

Please note that Item 2.8 – Land to the east of Love Lane, Faversham has been withdrawn from the agenda as Faversham Town Council raise no objection to this proposal.

 

Please note that Item 2.7 – Land rear of 54-76 Oak Road, Sittingbourne has been withdrawn from the agenda.

 

 

Additional documents:

Minutes:

PART 2

 

Applications for which PERMISSION is recommended

 

2.1 REFERENCE NO - 18/505899/FULL

APPLICATION PROPOSAL

Erection of outbuilding in rear garden (Part retrospective).

ADDRESSSenekol, Southsea Avenue, Private Street, Minster-on-Sea ME12 2LU

WARD Minster Cliffs

PARISH/TOWN COUNCILMinster-On-Sea

APPLICANT Mr Jolyon Allen

AGENT

 

Mr Jolyon Allen, the Applicant, spoke in support of the application.

 

The Vice-Chairman in-the-Chair noted with disappointment that there was not a representative from Minster Parish Council at the meeting.

 

The Vice-Chairman in-the-Chair invited Members to ask questions.  A Member asked whether a condition could be added to ensure that the part-demolished section of the boundary wall, owned by Swale Borough Council (SBC) be re-instated?  The Area Planning Officer stated that a condition could not be implemented as the wall was outside the boundary of the application site.  He added that the Estates Team could be made aware of the condition of the wall, but this matter was not relevant to this application.

 

A Member referred to paragraph 8.12 in the report and asked if a condition could be added to prevent the outbuilding being used for residential purposes?  The Area Planning Officer stated that a condition could be imposed so that it was used solely for ancillary and incidental purposes.  He noted that it was unlikely that it would be used for residential purposes, due to its small size.

 

A Member considered the 4 metre height not to be of ‘relatively low height’.  Another Member noted that if there could not be a condition to determine the colour of the outbuilding, then perhaps the Applicant could be encouraged to use a colour fitting to the setting of the building?  The Area Planning Officer acknowledged that this could be done.

 

A Member asked whether there could be any conditions to control the nature of the walls, final finish etc. as he considered it could be an eyesore.  The Area Planning Officer explained that the Permitted Development Rights could be removed in terms of painting the exterior of the building.

 

A Member asked what the normal height of a modern single-storey building was?  The Area Planning Officer explained that there was not a typical height, but a range of between 3.5-5 metres to the ridge, and this was 4 metres to the ridge.  There was no standard height.

 

The Vice-Chairman in-the-Chair moved the officer recommendation to approve the application and this was seconded by Councillor Cameron Beart.

 

The Committee debated the proposal to approve the application and raised the followings points:

 

·         Welcomed encouragement for the Applicant to use the appropriate paint colour for the setting;

·         this was a well thought-out development;

·         the design was good;

·         this would not be turned into a dwelling, there should not be onerous conditions;

·         happy to delegate to officers to discuss suitable paint colour;

·         this was visible from nearby public footpaths, blue was not the right colour; would like to look at possibility of having a condition to control this;

·         no problem with the application or the proposed colour;

·         unfair to  ...  view the full minutes text for item 489.