The Chairman will advise the meeting of the evacuation procedures to follow in the event of an emergency. This is particularly important for visitors and members of the public who will be unfamiliar with the building and procedures.

The Chairman will inform the meeting whether there is a planned evacuation drill due to take place, what the alarm sounds like (i.e. ringing bells), where the closest emergency exit route is, and where the second closest emergency exit route is, in the event that the closest exit or route is blocked.

The Chairman will inform the meeting that:

(a) in the event of the alarm sounding, everybody must leave the building via the nearest safe available exit and gather at the Assembly points at the far side of the Car Park; and

(b) the lifts must not be used in the event of an evacuation.

Any officers present at the meeting will aid with the evacuation.

It is important that the Chairman is informed of any person attending who is disabled or unable to use the stairs, so that suitable arrangements may be made in the event of an emergency.

The Chairman drew attention to the evacuation procedure.

To approve the Minutes of the Meeting held on 25 May 2016 (Minute Nos. 690 - 702) as a correct record.

The Minutes of the Meeting held on 25 May 2016 (Minute Nos. 690 – 702) were taken as read, approved and signed by the Chairman as a correct record.

Councillors should not act or take decisions in order to gain financial or other material benefits for themselves or their spouse, civil partner or person with whom they are living with as a spouse or civil partner.  They must declare and resolve any interests and relationships.

The Chairman will ask Members if they have any interests to declare in respect of items on this agenda, under the following headings:

(a)          Disclosable Pecuniary Interests (DPI) under the Localism Act 2011.  The nature as well as the existence of any such interest must be declared.  After declaring a DPI, the Member must leave the meeting and not take part in the discussion or vote.  This applies even if there is provision for public speaking.

(b)          Disclosable Non Pecuniary (DNPI) under the Code of Conduct adopted by the Council in May 2012.  The nature as well as the existence of any such interest must be declared.  After declaring a DNPI interest, the Member may stay, speak and vote on the matter.

(c)          Where it is possible that a fair-minded and informed observer, having considered the facts would conclude that there was a real possibility that the Member might be predetermined or biased the Member should declare their predetermination or bias and then leave the room while that item is considered.

Advice to Members:  If any Councillor has any doubt about the existence or nature of any DPI or DNPI which he/she may have in any item on this agenda, he/she should seek advice from the Director of Corporate Services as Monitoring Officer, the Head of Legal or from other Solicitors in Legal Services as early as possible, and in advance of the Meeting.

No interests were declared.

Cabinet Member for Finance and Performance

Cabinet considered the report of the Head of Economy and Community Services and the above Cabinet Member, which updated Members on the progress of the Great Easthall Community Centre project, and requested delegated authority to award the Groundworks contract to the preferred supplier.

Resolved:

(1)  That the Head of Economy and Community Services be authorised, in consultation with the Cabinet Member for Finance and Performance, to approve the appointment of the Groundworks Contractor for the Great Easthall Community Centre.

Cabinet Member for Finance and Performance

Cabinet considered the report of the Head of Finance and the above Cabinet Member which provided the results of the insurance tender evaluations and requested authority to award the contract to the preferred supplier.

Resolved:

(1)  That the Council places its insurance requirements with Zurich Municipal as the most economically advantageous tender to the Council.

(2)  That the period of the contract run for 5 years from renewal date 31 July 2016 and with the additional option to extend for a further 2 years.

(3)  That the Head of Finance be authorised, in consultation with the Cabinet Member for Finance and Performance,  to enter into the contract with Zurich Municipal and to determine whether the contract should be extended by a further 2 years after the conclusion of the basic 5 year term.